Answers to frequently asked questions (FAQ)

There are no limits to your creativity!
Here are a few examples of what kind of surveys you can create with evasys:

• Teaching evaluations
• Patient surveys
• Organisational surveys
• Staff surveys
• Participant surveys
• Student surveys
• Lecturer surveys
• Course evaluations
• Resident surveys
• Relatives surveys
• Satisfaction surveys
• Event evaluations
• Seminar evaluations
• Risk management

Yes, in evasys you can switch between online and paper surveys at any time and also conduct your surveys in combination as a hybrid survey. This gives you maximum flexibility for your survey projects.

With hybrid surveys, surveys can be conducted as a combination of paper and online surveys. Participants receive both a paper questionnaire and a TAN (= transaction number) and can therefore choose between taking part in a paper or online survey. Once the TAN has been used up, the paper questionnaire is no longer analysed and vice versa.

In the PSWD-based online survey, each person who is supposed to take part in the survey receives their own PSWD in order to log into the online survey accordingly. The PSWD thus assigns a unique authorization to participate in the survey. A single password survey, on the other hand, is freely accessible to anyone who receives the link to the survey. Single password surveys are often used to get the opinion of an unknown group of participants. In evasys you can use both methods flexibly.

In evasys, you have a large selection of different question types, including scale questions, open-ended questions, ICR questions for handwriting recognition, single choice and multiple choice questions, ranking questions, matrix questions, and grade value questions. In addition, extensive filter options, plausibility checks and the definition of required questions are available to you in order to be able to implement complex survey projects.

Yes, you can reuse your questionnaire template for numerous surveys. In order to automate your survey projects as much as possible, the reuse of a questionnaire or certain groups of questions is even recommended in order to benefit not only from a high time saving but also from the comparability of results.

Yes, the module survey function generates several individual surveys that are combined into one questionnaire but evaluated separately. This function is often used in practice for surveys of continuing education measures with several instructors or for large projects with multiple individual surveys. This makes your survey processes much more efficient.

We develop all our products according to the principle of “Security by Design”. This means that we fully consider data security and privacy in every feature. Evasys has numerous methods to ensure the anonymity of participants in a survey, regardless of the medium. Evasys customers also have access to their own, constantly updated security manual, where questions about data security and data protection can be answered at any time. Our data protection officer is also available to answer any questions. We are ISO 27001 certified.

Yes, barrier-free online surveys can be designed in evasys. There is a mechanism in evasys that checks whether an existing online survey is accessible according to WCAG 2.1 Level AA. If this is the case, a compliance logo is displayed in the footer of the online survey. In order to ensure accessibility in the future, our online surveys are regularly checked by an external consultant for accessibility according to WCAG 2.1 AA.

Yes, with the LTI® interface evasys can be integrated into basically any learning platform (including LMS/CMS). Through the integration, students are automatically invited to surveys, reminded and thus motivated to participate. Instructors can access response rates and survey results directly in the LMS.
Our evasys team will be happy to support and accompany you during the integration into your existing IT infrastructure. In this process, we rely on our many years of experience working with national and international customers.

Yes, the so-called Data Bridge enables the connection of third-party systems (e.g. CMS) or the transfer of data from an external data source via ODBC connection. The import of event and participant data can be triggered manually.

The number of users in evaexam is not limited, i.e. any number of examiner accounts can be created depending on the size of the organisation. The only exception is the starter licence: as an entry-level solution for initial tests and examinations, it is limited to 5 examiner accounts.

The development of all our products is based on the principle of ‘security by design’ right from the start. This means that we take data security and data protection fully into account for every feature. Evaexam has numerous methods in place to ensure the anonymity of exam participants, regardless of the medium. In addition, evaexam customers have access to our own, constantly updated security manual, where questions about data security and data protection can be answered at any time. Our data protection officer is also available to answer any queries. We are proud to be ISO-27001 certified to ensure the highest standards of data protection and information security.

Yes, you can create accessible online exams in evaexam. There is a mechanism in evaexam that checks whether an online exam is accessible according to WCAG 2.1 Level AA. If this is the case, a conformity logo is displayed in the footer of the online exam. In order to ensure accessibility in the future, our online tests are regularly checked for accessibility in accordance with WCAG 2.1 AA by an external consultant (for each release of a new version).

evaexam has various interfaces that enable simple data exchange at different levels: With the help of the international standard LTI®, evaexam can interact with learning management systems such as Moodle, ILIAS or Canvas. In this way, students can access online exams or online exercise formats via a direct link from the learning platform, for example. The integrated SOAP interface also enables data transfers from or to third-party systems (CMS/LMS) so that, for example, exam results can be retrieved for further processing.

Yes, all examination papers created in evaexam can be configured for use in both paper and online examinations. This means that it is possible to switch from paper to online at any time. Exams that have already been carried out on paper can therefore also be reused as (online) practice exams at a later date without further ado.

Yes, every examiner in evaexam has their own question library in which they can manage their own exam question pool, but individual areas of the library can be made available to other users if required so that they can also work together on item pools. Of course, the release rights can be flexibly adapted and managed at any time.

Yes, up to 10 variants of an exam paper can be created in evaexam for both paper and online exams. You can flexibly choose how the variants are to be created: From scrambling individual answer options within a question to scrambling questions to scrambling entire blocks of questions, there is a flexible range of possibilities.

Yes, an exam can be divided into individual sub-exams with a simple mouse click when creating an exam sheet. The points achieved per participant for each part of the exam are later displayed in the evaluation. If necessary, individual parts of the exam can also be marked as relevant for passing the overall exam.

Yes, various import formats enable the transfer of exam questions and/or exam sheets from third-party systems such as Moodle or ILIAS as well as item pools in the QTI standard. Exam questions can also be uploaded to the question library via an evaexam-specific CSV format or a simple Word file.

Yes, various multimedia content such as images, audio elements or video elements can be integrated into the exam. Formulas can also be integrated using the included formula editor, which converts MathML and LaTeX code into graphics files.

Online exams can be accessed in a variety of ways. In the case of (online) distance examinations, the access link can be provided by email or via a connected learning management system. In the case of (online) face-to-face examinations, access can also be provided directly to participants in the form of TAN cards.

Yes, every online exam and online exercise can be followed live by the examiner via the exam dashboard. All participants are listed in the dashboard and tracked with their respective status. With the help of coloured status icons and precise time information, it is possible to track when participants logged into the exam, when the exam was temporarily saved and whether or when it was completed. The examiner can also block individual participants via the dashboard or reactivate them for the exam.

Yes, there are various time control options for online exams that are created with evaexam. On the one hand, a time limit can be used to determine how much time exam participants should be given to complete the exam. If the time is limited to 60 minutes, for example, the exam is automatically closed at the end of the 60 minutes and the data is transferred to the system. The time of the exam can also be set in advance via the so-called ‘Scheduled tasks’. The exam can therefore be planned and prepared in advance at your leisure. The exam is only opened at the defined start time and access is activated for the participants.

The question of how to prevent cheating arises particularly in the case of (online) distance examinations, where the candidates cannot be supervised as usual. Different approaches and measures can be helpful here, which can also be combined with each other. In addition to open-book exams, which legitimise the use of aids, a strict time limit (many tasks in a short time) can make it very difficult to research content in parallel, or the latter can result in the loss of points if not all tasks are answered within the allotted time. Alternatively, so-called ‘proctoring’ can also be used, i.e. digital examination supervision that ensures the correct behaviour of the participants in a software-protected manner (e.g. through screen recording, lock-down functions in the browser, etc.), similar to supervision in face-to-face examinations. Our partner Proctorio, for example, provides corresponding services that can be seamlessly integrated into the online examination process thanks to deep integration with evaexam. For further information, please contact us personally.

Yes, several grade keys can be stored in evaexam so that the appropriate key can be selected depending on the exam. If the exam results make it necessary, the grade key can also be adjusted retrospectively for each exam, e.g. to lower the pass mark.

Yes, exam data can be exported quickly and easily from evaexam using a CSV format. In addition to the number of points achieved and the grade, the CSV contains all the participant information required by the examination office, provided the participant data has been uploaded to evaexam in advance.

Yes, because qurricula combines all relevant data sources in your organisation into a central data core, which in turn is ideal for your QM processes. Thanks to various interfaces, qurricula can access all data-containing systems, which generally include your evasys system as well as various internal business intelligence solutions and/or your HIS.

Yes, we recommend that our customers operate qurricula in the cloud. We only use ISO-27001 certified servers with local locations. In individual cases, we may even consider operating in our own data centre.

Role-based access authorisation for all process participants can be used to restrict access to personal data. Password protection and single sign-on connection also mean that access is limited accordingly.

The introduction of qurricula is not tied to a specific time or status within the framework of system accreditation processes. Experience has shown that the implementation of the software takes about 6 months. If you introduce qurricula before or during the preparations for accreditation, you can use conceptual considerations for the configuration of your personal qurricula system.

For accreditation procedures and audits, existing data from student surveys and key figures, such as application figures, can be processed in qurricula for specific degree programmes. This gives you a holistic perspective on all your degree programmes. In addition, all your quality management processes are displayed transparently and each process step can be viewed and tracked with the associated documents, stakeholders and deadlines. All operational processes can therefore be carried out in a resource-efficient manner.

Yes, because qurricula makes all QM-relevant information, processes and documents available to different groups of people (QM staff unit, Vice-Rectorate, Dean of Studies) in one place and can be viewed by the relevant parties thanks to the role-based user model. This enables the collaborative creation, provision and commenting of documents and reports so that the processing status is always traceable.

Extensive analysis functions are available to you in qurricula, e.g. to graphically display the development of quality indicators over time in relation to quality assurance measures. Using interactive dashboards, you can work with collected and correlated data to answer ad hoc questions and gain insights. In addition, internal quality reports can be created directly in the system and made available quickly and easily to the relevant parties involved in the process.

With qurricula, it is possible to keep track of the processing status of programme-specific procedures and quality development measures, requirements and recommendations throughout the university. Planning functions for responsibilities, reminder functions for deadlines and tools for creating schedules and defining milestones are available for this purpose. Procedure deadlines can be stored in qurricula so that automatic scheduling can take place. All expected dates are scheduled according to their usual sequence and distance from each other.