Answers to frequently asked questions (FAQ)

Yes, in evasys you can easily switch between online and paper surveys at any time and also conduct your surveys in combination as a hybrid survey. This gives you maximum flexibility for your survey projects.

Hybrid surveys allow surveys to be conducted as a combination of paper and online surveys. Participants receive both a paper questionnaire and a PSWD and thus have the choice between participating in a paper or online survey. If the PSWD is used up, the paper questionnaire is no longer evaluated and vice versa.

In the PSWD-based online survey, each person who is supposed to take part in the survey receives their own PSWD in order to log into the online survey accordingly. The PSWD thus assigns a unique authorization to participate in the survey. A single password survey, on the other hand, is freely accessible to anyone who receives the link to the survey. Single password surveys are often used to get the opinion of an unknown group of participants. In evasys you can use both methods flexibly.

In evasys, you have a large selection of different question types, including scale questions, open-ended questions, ICR questions for handwriting recognition, single choice and multiple choice questions, ranking questions, matrix questions, and grade value questions. In addition, extensive filter options, plausibility checks and the definition of required questions are available to you in order to be able to implement complex survey projects.

Yes, you can reuse your questionnaire template for numerous surveys. In order to automate your survey projects as much as possible, the reuse of a questionnaire or certain groups of questions is even recommended in order to benefit not only from a high time saving but also from the comparability of results.

Yes, the module survey function generates several individual surveys that are combined into one questionnaire but evaluated separately. This function is often used in practice for surveys of continuing education measures with several instructors or for large projects with multiple individual surveys. This makes your survey processes much more efficient.

We develop all our products according to the principle of “Security by Design”. This means that we fully consider data security and privacy in every feature. Evasys has numerous methods to ensure the anonymity of participants in a survey, regardless of the medium. Evasys customers also have access to their own, constantly updated security manual, where questions about data security and data protection can be answered at any time. Our data protection officer is also available to answer any questions. We are ISO 27001 certified.

Yes, barrier-free online surveys can be designed in evasys. There is a mechanism in evasys that checks whether an existing online survey is accessible according to WCAG 2.1 Level AA. If this is the case, a compliance logo is displayed in the footer of the online survey. In order to ensure accessibility in the future, our online surveys are regularly checked by an external consultant for accessibility according to WCAG 2.1 AA.

Yes, with the LTI® interface evasys can be integrated into basically any learning platform (including LMS/CMS). Through the integration, students are automatically invited to surveys, reminded and thus motivated to participate. Instructors can access response rates and survey results directly in the LMS.
Our evasys team will be happy to support and accompany you during the integration into your existing IT infrastructure. In this process, we rely on our many years of experience working with national and international customers.

Yes, the so-called Data Bridge enables the connection of third-party systems (e.g. CMS) or the transfer of data from an external data source via ODBC connection. The import of event and participant data can be triggered manually.

Evasys+ is a native add-on to our survey software evasys and directly accesses the survey data in evasys. Therefore, it cannot be used independently of evasys.

Different report formats are available in evasys+. Result reports can be provided in a modern online view as well as exported in the classic PDF or Word format for editing as needed. In addition, student reports can be retrieved and sent to students – these contain comments from instructors in relation to the evaluation results and allow students to actively participate or provide feedback on the quality development process, which effectively closes the feedback loop and ensures quality.

Evaluation results only obtain meaning when they are systematically integrated into the dialog of the various stakeholder groups. Evasys+ enables dialogue evaluation by providing interactive as well as intuitive communication options for the successful involvement of all responsible stakeholders.

“Closing-the-loop” refers to the quality cycle, also known as the PDCA (Plan-Do-Check-Act) cycle. The phases of the quality cycle PLAN – DO – CHECK are mapped intuitive, resource-efficiently and fully automated with evasys. Our technical solution for the ACT phase is called evasys+ and closes the PDCA cycle by processing and feeding back evaluation results. Suitable measures for improving teaching can then be derived from these results.

In evasys+, administrators can easily obtain an essential overview of the organization-wide evaluation processes. In addition, administrators can retrieve reports and linguistically edited raw data, perform qualitative analyses for a freely definable selection of surveys, and carry out administrative tasks such as opening or closing surveys on a mass basis and sending results to instructors.

With evasys+, instructors can directly address students and other stakeholders within and outside the organization and make transparent the extent to which the evaluation results and insights gained are used for the further development of their teaching. In addition, instructors can organize their own survey projects easily and flexibly.

If they already have access to evasys, instructors can quickly and easily switch to the evasys+ survey module and access their survey projects there. A simple and secure login via SSO (Single sign-on) is also possible.

The number of users in evaexam is not limited, i.e. any number of examiner accounts can be created, depending on the size of the organization. The only exception is the starter license: As an entry-level solution for initial tests and exams, it is limited to 5 examiner accounts.

The development of all our products is guided by the principle of “security by design” from the very beginning. This means that we fully consider data security and privacy in every feature. Evaexam has numerous methods to ensure the anonymity of the participants of an exam, regardless of the medium. In addition, evaexam customers have access to our own, constantly updated security manual, where questions regarding data security and data protection can be answered at any time. In addition, our data protection officer is available to answer any questions.

Yes, accessible online exams can be designed in evaexam. There is a mechanism in evaexam that checks whether an existing online exam is accessible according to WCAG 2.1 Level AA. If this is the case, a conformance logo is displayed in the footer of the online exam. In order to ensure accessibility in the future, our online exams are regularly checked (for each release of a new version) by an external consultant for accessibility according to WCAG 2.1 AA.

Evaexam has various interfaces that allow easy data exchange on different levels: Using the international standard LTI®, evaexam can interact with learning management systems such as Moodle or Canvas. In this way, students can, for example, access online exams or online exercise formats via direct link from the learning platform. The integrated SOAP interface also enables data transfers from or to third-party systems so that, for example, exam results can be retrieved for further processing.

Yes, all exam sheets created in evaexam can be configured for use in both paper and online exams. Thus, a short-term switch from the paper medium to the online medium is possible at any time. Examinations that have already been conducted once on paper can thus also be reused as (online) exercises at a later point in time without further effort.

Yes, each examiner has his or her own question library in evaexam, in which his or her own pool of exam questions can be administered. However, if necessary, individual areas of the library can be activated for other users, so that they can also work together on item pools. Of course, the release rights can be flexibly adapted and managed at any time.

Yes, for both paper and online exams up to 10 variants of an exam sheets can be created in evaexam. You can flexibly choose how the variants should be created: From scrambling individual answer options within a question to scrambling questions to scrambling entire question blocks, a flexible spectrum of possibilities is offered.

Yes, already when creating an exam sheet, an exam can be subdivided into individual subtests with a simple mouse click. For each part of the examination, the points achieved per participant are later displayed in the evaluation. If necessary, individual parts of the exam can also be marked as relevant for passing the overall examination.

Yes, various import formats enable the transfer of exam questions and/or exam sheets from third-party systems such as Moodle or ILIAS as well as item pools in the QTI standard. In addition, exam questions can be uploaded to the question library via an evaexam-specific CSV format or a simply structured Word file.

Yes, various multimedia content such as images, audio elements or video elements can be integrated into the exam. Formulas can also be integrated via an included formula editor that converts MathML and LaTeX code into graphic files.

Online exams can be accessed in a variety of ways. For distance exams, the access link can be provided by e-mail or via a connected learning management system. In the case of face-to-face exams, access can also be issued directly to the participants in the form of PSWD cards.

Yes, every online exam or online exercise can be tracked live via the exam dashboard. In the dashboard, all examinees are listed and tracked with their respective status. With the help of colored status icons and time information, it is possible to track when examinees logged into the exam, when the exam was cached, and whether or when it was completed. The dashboard can also be used to block individual examinees or unlock them for the exam.

Yes, there are different time control options for online exams created with evaexam. On the one hand, a time limit can be used to define how much time the examinees should be given to complete the exam. If the time is limited to 60 minutes, for example, the exam is automatically closed after the 60 minutes and the data is transferred to the system. The time of the exam can also be defined in advance via the so-called “Scheduled tasks”. The exam can thus be planned and prepared in advance at leisure. Only at the defined start of the exam is the exam opened and access for the examinees enabled.

Particularly in the case of distance tests, where the examinees are not directly in view, the question of how to prevent cheating arises. Different approaches and measures can be helpful here, and they can also be combined with each other. In addition to open-book exams, which legitimize the use of aids, a tight time limit (many tasks in a short time) can make parallel research of content very difficult, or the latter can result in a loss of points if not all tasks are completed within the time limit. Alternatively, a so-called “proctoring” can be used, i.e. a digital examination supervision, which ensures the correct behavior of the examinees similar to a supervision in face-to-face examinations (e.g. by screen recording, lock-down functions in the browser etc.). Our partner Proctorio, for example, provides corresponding services that can be seamlessly integrated into the online examination process thanks to deep integration with evaexam. You will receive further information in a personal conversation.

Several grading scales can be stored in evaexam, so that the appropriate grading scale can be used depending on the exam. If the exam results make it necessary, the grading scale can also be subsequently adjusted per exam, e.g. to lower the pass mark.

Yes, exam data can be exported easily and quickly from evaexam using a CSV format. In addition to the achieved scores as well as the grade, all information of the examinees that is required for the examination office is included in the CSV, provided that the examinee data has been uploaded to evaexam accordingly in advance.

Yes, because qurricula combines all relevant data sources in your organization into a central data hub, which in turn can be ideally used for your QM processes. Thanks to various interfaces, qurricula can thus access all data-holding systems, which usually include your evasys system as well as various internal business intelligence solutions and/or your HIS (University Information System).

Yes, we recommend our customers to run qurricula hosted via cloud. We are only using ISO-27001 certified servers with local sites. In specific cases, setup and hosting in the customer’s data center is also possible.

With role-based access authorization for all process participants, access to personal data can be restricted. Password protection and single sign-on connection also mean that access is limited accordingly.

The implementation of qurricula is not related to a specific timing or to a specific status in system accreditation processes. Experience shows that the implementation of the software takes about 6 months. If you introduce qurricula before or during the preparations for accreditation, you can use conceptual considerations for the configuration of your personal qurricula system.

For accreditation procedures and audits, existing data from student surveys as well as key figures, such as number of applicants, can be processed in qurricula on a program-specific basis. This provides you with a comprehensive perspective on all your programs of study. In addition, all your quality management processes are presented transparently and each process step with the associated documents, stakeholders and schedules can be monitored and tracked. All operational processes will be more resource-efficient.

Yes, because qurricula makes all quality management-relevant information, processes and documents available in one place for different groups of people (QM staff, prorectorate, dean of studies) and can be viewed by the relevant participants thanks to the role-based user model. This provides a collaborative way of creating, providing and commenting on documents and reports, so that the processing status is always transparent.

In qurricula, extensive analysis functions are available to you, e.g. to visualize quality indicators over time. Using interactive dashboards, you can work with evaluated and correlated data to answer ad hoc questions and gain insights. In addition, internal quality reports can be created directly in the system and made available to the relevant process participants quickly and easily.

qurricula makes it possible to keep an eye on the processing status of study program-specific procedures and quality development measures, requirements and recommendations throughout the university. For this purpose, planning functions for responsibilities, reminder functions for deadlines as well as tools for schedule creation and milestone definition are available. Procedural schedules can be defined in qurricula, so that an automatic scheduling can take place. In this process, all appointments that are expected to take place are planned depending on their usual sequence and their distance from each other.