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AUTOMATED AND SCALABLE

Paper-based exam operations built for higher education

evaexam helps institutions run paper-based exams more efficiently, significantly reducing administrative and grading time while generating reliable reports. Designed for colleges, universities, and other organizations with complex assessment workflows, evaexam supports the entire paper exam process, from setup and delivery to scanning, grading, and reporting.

  • Accurate capture with intelligent scanning and ICR technology
  • Easier digitization through seamless LMS and campus system integration
  • Faster grading and clearer results through automated evaluation workflows
Get to know evaexam

More than 900 institutions across education, business, healthcare, and the public sector trust evasys solutions for surveys and exams.
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Why evaexam?

Whether you run exams, knowledge checks, certifications, or assessments, evaexam helps you manage paper-based exam workflows with more control and fewer administrative errors. The platform is ideal for organizations with high exam volumes, decentralized structures, and strong requirements around reliability, quality, and traceability. Developed in close collaboration with higher education institutions, evaexam combines practical exam expertise with a stable and secure platform.

Paper-based exams remain a proven format, but they are often resource-intensive in practice. Without end-to-end automation, institutions face avoidable errors, long grading cycles, and limited visibility into outcomes and exam quality.

Common challenges when running paper-based exams include:

  • High manual effort in exam creation, delivery, grading, and reporting
  • Time-consuming grading and error-prone score or grade transfer
  • Limited tools for digitizing paper-based exam workflows
  • Difficult coordination across decentralized departments or locations
  • Little visibility into question quality and exam performance
  • High coordination effort when involving external stakeholders or reviewers

THE SOLUTION

Automate paper-based exams with evaexam

evaexam removes complexity from paper-based exam workflows and turns them into structured digital processes that save time, reduce errors, and improve quality.

EFFECTIVE AUTOMATION

Paper-based exams can be captured accurately and graded with far less manual effort. Intelligent scanning and ICR technology support a wide range of grading workflows for multiple-choice questions and open responses.

  • Create paper-based exams quickly using existing course, cohort, or participant data
  • Set up shared exam structures and allow faculty or departments to build sections using existing item banks or new questions
  • Design paper-based exams using flexible layouts for a range of question and answer formats
  • Capture handwritten responses through scanning workflows that centralize exam data for grading and review
  • Integrate evaexam with your LMS, SIS, and campus systems to automate setup, data import, evaluation, and downstream processing
STREAMLINED DIGITIZATION

evaexam helps institutions digitize paper-based exam workflows without media breaks or extra administrative effort.

  • Move from paper-based to digital workflows at your own pace without rebuilding your entire operating model
  • Support paper-based and online workflows within one operating model
  • Create multiple paper-based exam versions efficiently, with matching solution sheets for each version
  • Speed up paper-based exam grading and result turnaround through automated correction workflows where appropriate
  • Configure review workflows so only unclear or exceptional responses need manual review
  • Apply institution-specific grading scales and export scores and grades more easily
Grafik zur effizienten Digitalisierung.
INSIGHTFUL ANALYTICS

Centralized exam data creates transparency and helps improve exam quality over time. evaexam provides detailed reporting for both results and question quality.

  • Generate reports at exam, participant, or question level
  • Review answer frequencies, averages, difficulty, and discrimination indices
  • Track item performance across exam cycles to strengthen question banks over time
  • Use discrimination measures to identify which questions perform well and which need review
  • Identify stronger questions faster and improve standards-setting more efficiently
Grafik zu intelligenten Reports.

POWERFUL FEATURES

Key evaexam capabilities at a glance

Designed to support online and paper-based exam processes at every stage.

All exam phases

Support administration, creation, delivery, scanning, grading, and reporting in one workflow

Online and paper-based delivery

Use online or paper-based exams while keeping centralized data capture and operational consistency

Smart question library

Manage questions centrally with item analysis, revision control, and reliable documentation

Accessibility with WCAG 2.1

Support inclusive exam participation across devices where digital delivery is used
Secure exam delivery

Includes ID verification, Proctorio integration, and Safe Exam Browser where required for digital exam scenarios

Compliant archiving

Store and export exam data automatically for retrieval, review, and documentation

Time controls and access management

Define precise exam windows and manage access securely across different exam settings

Flexible integrations

Integrate with LMS, SIS, and campus systems through standards such as LTI and QTI, alongside API-based integration options.

Would you like to learn how to make your paper-based exam workflows more efficient?

Our team would be happy to help.

Contact

CASE STUDIES

What our customers say

Organizations worldwide use evaexam to deliver exams more efficiently, securely, and with clearer processes.

Baubesprechung zweier Handwerker
Schaufelmann GmbH

Schaufelmann GmbH is a specialized training provider for the construction industry based in Kassel. The company offers hands-on training courses both online and on-site to optimally prepare participants for professional…

RKiSH Case St
Rettungsdienst-Kooperation in Schleswig-Holstein (RKiSH) gGmbH

High-quality training and professional development for its employees have always played a major role at Rettungsdienst-Kooperation in Schleswig-Holstein (RKiSH) gGmbH.

British Occupational Hygiene Society

Founded in 1953, the British Occupational Hygiene Society provides expertise, guidance and control on the management of workplace health risks and was awarded a Royal Charter in 2013.

"Within just a week, we were running pilots with customers and receiving excellent feedback. evaexam is easy to navigate, gives us complete autonomy and control to operate. Where we came across challenges, there was always a solution and suggestions helped us overcome them. This level of care meant we could get on with running our business and helping our own customers."

  • Lisa Williams,
  • Head of Commercial Operations, Qualifications and Training
  • British Occupational Hygiene Society (BOHS)

"With evaexam, instructors can efficiently create exam papers by building and using question libraries. Shared grading makes evaluations faster, and the integrated item analysis helps instructors improve the quality of their exam questions over time."

  • Denise Materna Stuttkewitz,
  • Digital Exams
  • TU Dortmund University

"After a short period of training, evaexam can be used to create questions and exam sheets quickly and intuitively. The different question types and the automated evaluation of the exams are especially valuable for us."

  • Christine Berggold,
  • KIM IT Services
  • University of Hohenheim

"Since the introduction of evaexam, our documentation has been complete. Exams are traceable, and spot checks can easily be carried out at any time. Additionally, we achieve a very high level of reliability in evaluating our exams."

  • Peter Köppen
  • Head of Emergency Medical Services Training and Operational Support
  • DRK-Kreisverband Jena-Eisenberg-Stadtroda e.V.

STEP-BY-STEP GUIDE

See evaexam in action

Welcome to evaexam – our web-based platform for designing, conducting and evaluating exams.

Here, we show you how to conduct your exams or learning progress checks professionally and automatically. Now let’s take a look at the software!

View of an examiner account
  • In evaexam, examiners can manage their courses and related exams independently.
  • Each examiner has their own account – selected information can be shared with other examiners.
  • Examiner accounts are used to control the exam procedure, among other things
Creating exams with the “Prüfungswizard”
  • The drag & drop function simplifies exam creation and saves time.
  • Exams are highly customisable.
  • The layout is extremely clear, thanks to the distinction between question blocks and individual questions.
  • The intelligent question library increases the quality of your exams.
  • You have the option of collaborating and cooperating on exams.
Creating exams – stay flexible (online & paper)
  • Stay flexible – choose between online and paper exams at any time.
  • With just a few clicks, you can conduct both mass and smaller online exams.
  • Use the individually-created exam sheets as the basis for your online exam.
Choose your online exam format
  • Choose between the classic online exam, the online exercise and the online quiz.
  • Use learning checks to verify and ensure sustainable learning success.
  • Get your students used to online exam formats by using online exercises and quizzes.
Online exams
  • Use a variety of question types to test your participants’ knowledge.
  • Import participant data for your online exam quickly and easily, e.g. from your CMS/LMS.
  • Customise the design of the online exam to suit your higher education institution, university or organisation.
Unique scanning technology
  • evaexam’s intelligent scanning technology enables automated scoring and processing of your paper-based exams.
  • Open-ended questions can be scored either before scanning, on the exam sheet, or online, after scanning.
  • You can also conduct combined exams: evaexam can blend online and paper formats!
View exam results immediately
  • Exam data and participation rates can be viewed immediately.
  • Detailed reports (incl. all raw data) and clear HTML reports are directly available.
  • A simple export function is available for further data analysis.
  • Data can be exchanged directly with your CMS/LMS – exam results are published quickly!
Would like to see a demo of evaexam in action?
Get in contact

FOR MORE QUALITY IN THE EXAM PROCESS

Partnership

With evaexam, you gain more than software. You gain a reliable partner and a community that helps you improve your exam processes over time.

  • Get personal support from our training and support teams.
  • Connect with other users in the evasys community.
  • Join free webinars and digital exchange formats.
  • Stay up to date with best practices, tips, and sector knowledge.
  • Work with us step by step to get the most out of your exam platform.

Create paper-based exams now and save time

Experience in a personal demo how evaexam reduces manual work and makes your exam processes more efficient.

Request a demo

Frequently asked questions (FAQs)

Get in touch. We’re here to help.

Schedule your personal consultation meeting.

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